Protect your Organisations' Crown Jewels
With Office 365, it’s your data, BUT you must own it and protect it.
As a robust and highly capable Software as a Service (SaaS) platform, Microsoft Office 365 meets the needs of many organisations perfectly. Office 365 provides Application Availability and uptime to ensure your users never skip a beat, but an Office 365 backup can protect you against many other security threats. One of the biggest issues is that the average length of time from data compromise to discovery is over 140 days. This is a shockingly large gap. The likelihood is high that you won’t notice something is missing or gone until it’s too late.
With an O365 backup solution, there are no retention policy gaps or restore in flexibility. Whether it is short term backups or long-term archives, granular or point-in-time restores, everything is at your fingertips making data recovery fast, easy and reliable.
Without backup with Office 365 there are six key vulnerabilities in data protection
#1 Accidental deletion
If you delete a user, whether you meant to or not, that deletion is replicated across the network, along with the deletion of their personal SharePoint site and their OneDrive data.
#2 Retention policy gaps and confusion
Office 365 has limited backup and retention policies that can only fend to situational data loss, and is not intended to be an all-encompassing backup solution. Another type of recovery, a point-in-time restoration of mailbox items, is not in scope with Microsoft.
#3 Internal security threats
The idea of a security threat brings to mind hackers and viruses. However, business experience threats from the inside, both intentionally and unintentionally.
Access to files and contacts changes so quickly - Microsoft has no way of knowing the difference between a regular user and a terminated employee attempting to delete critical company data before they depart. In addition, some users unknowingly create serious threats by downloading infected files or accidentally leaking usernames and passwords to sites they thought they could trust.
#4 External security threats
Malware and viruses, like ransomware, have done serious damage to organisations across the globe. Not only is company reputation at risk, but the privacy and security of internal and customer data as well.
Exchange Online’s limited backup/recovery functions are inadequate to handle serious attacks.
#5 Legal and compliance requirements
Sometimes you need to unexpectedly retrieve emails, files or other types of data amid legal action. Something you never think it is going to happen to you until it does. Microsoft has built in a couple safety nets, (Litigation Hold) but again, these are not a robust backup solution capable of keeping your company out of legal trouble.
#6 Managing hybrid email deployments and migrations to Office 365
Organisations that adopt Office 365 typically need a window of time to serve as a transition window between on-premises Exchange and Office 365 Exchange Online. Some even leave a small portion of their legacy system in place to have added flexibility and additional control. These hybrid email deployments are common, yet pose additional management challenges.
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